Motorhome aire management software
booking, barrier and service bollard

Why manage the village hall and the aire on the same platform?

Because a municipality doesn’t have two revenue accounts, two town hall offices and two Public Treasury offices. The village hall and the motorhome aire are two different spaces with the same logic: a booked time slot or stay, payment before access, a door or barrier that opens during the booked period, and a history. Managing them on the same platform avoids multiplying tools, accounts and training.

In practice, the aire appears in the dashboard alongside the village hall and the sports hall. The same staff access it with the same permissions. The revenue officer finds overnight stays and hall hires in a single summary. A municipality that has already opened its hall for booking adds its aire in a few days; one that starts with the aire can add the hall later. The page motorhome aires run by municipalities presents this use case, and the guide running a municipal motorhome aire details the decisions to make before opening.

A single revenue account for two facilities

Overnight stays at a municipal aire are public revenue, just like village hall hires. They are collected within a public revenue account (régie), under the control of the Treasury accountant. If the municipality already has a revenue account for its halls, the act establishing it can be extended to the aire; if not, a single revenue account is created for all the facilities open for booking.

Online payment fits into this revenue account, in line with the requirements for public revenue accounts. Each paid overnight stay is linked to the stay, the pitch and the rate period. The revenue officer has a summary by period and the Public Treasury receives an export. The page collecting payment through a public revenue account describes this process in detail. A motorhomer who extends their stay pays for the extension online; without that payment, the barrier no longer opens for them once the original time slot has ended.

Seasonality: rates that follow the calendar

An aire doesn’t run at the same pace all year round. Full in July and August, busy at weekends in spring and autumn, almost empty in January. The rate table approved by the municipal council reflects this pattern: high season, shoulder season, low season, sometimes a weekend rate. The software must apply this rate table on its own, according to the dates of the stay, without a staff member having to choose the rate for each booking.

The season is set once a year, at the same time as the village hall’s. Closure periods, for winterising the bollard or for works, are declared in the same way and remove the aire from the public page for as long as needed. A stay that spans two rate periods is calculated night by night. The motorhomer sees the total amount before paying; the revenue officer finds the period applied on each line.

Barrier and service bollard: what the stay controls

The booked and paid stay controls two pieces of equipment. The entrance barrier opens with the code received, during the booked period, and no longer opens afterwards. The service bollard provides water, waste disposal and electricity depending on what the aire offers and what the stay includes. At the end of the stay, the services stop and the exit barrier lets the vehicle out.

The platform adapts to the hardware in place when it can be controlled: barrier, bollard, lighting. Replacement is the exception. If a piece of equipment can’t be controlled, the hardware needed is quoted separately and communicated before ordering. Compatibility is checked for your aire during the demo. A vehicle that turns up without a booking can book on the spot from a phone, on the same public page, and get in within a minute. The page booking a motorhome aire, even at 23:00 describes this journey from the traveller’s side.

Late arrivals, even at 23:00

An aire earns most of its revenue late in the day. Motorhomers drive during the day and look for a pitch in the late afternoon or evening, often after 20:00, sometimes at 23:00. At those times, there is nobody at the aire or at the town hall. As long as entry depends on someone coming by the next morning or on a temperamental ticket machine, some of the overnight stays never turn into revenue.

With a stay booked and paid for from the road, an arrival at 23:00 goes just like one at 15:00. The vehicle turns up, the code opens the barrier, the services are available. The next day, the dashboard shows the arrival, the time and the payment. If the aire loses its connection, backup codes still make it possible to open. The municipality keeps its aire available all season, at any hour, and its staff step in for special cases rather than for every arrival. The pricing and terms page explains what the subscription includes and what may be added for hardware.